We are excited to announce the official University go-live of the Concur Travel and Expense system.
As of April 22, 2020, all employees (including graduate assistants, graduate interns, and post-docs) should utilize Concur and Key Travel to book, request, and expense travel. There is a detailed overview of this transition (cutover plan), including how you should handle travel that began before 4/22, the requirements for pre-approval for travel booked prior to 4/22, and how to utilize your Unused Ticket Credits with Sanditz.
If you have not yet applied for a University Travel Card, it is recommended that you do so as it will contribute to a more seamless travel experience. To obtain a Travel Card you must complete the required training and then submit an application for approval. Once the application is approved, it will take 7 – 10 business days for you to receive the card. Because faculty and staff are working remotely due to COVID-19, Travel Cards will be mailed to the home address you provide on your application.
We understand that employees are not currently traveling, but we are continuing to offer on-going support through training opportunities, the Procurement Solutions Center help desk, and firstname.lastname@example.org.
As this portion of the Travel and Expense project completes, we still have additional work to do. In the coming months, you will see more communication regarding student and guest travel, duty of care for our University travelers, and using the Concur platform for your Pro-Card reconciliations. Until such time, those activities will continue through Sanditz and/or KFS.
We would like to thank the project team, pilot participants, early adopters, and many other University constituents who provided valuable insight, feedback, ideas, and effort over the course of this project. As always, please reach out with any comments, questions, or concerns.
Trish Casey, CPA
Associate Vice President, Financial Operations and Controller
John Clifford, Ph. D
University Director of Procurement Services
Gregory Daniels, J.D.
Interim Associate Vice President of UBS and Chief Procurement Officer
Michael Mundrane, Ph. D
Vice President for Information Technology and Chief Information Officer