Author: Procurement

International Shipping

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With the expansion of international activities and research projects at the University, UBS, Export Control, and Tax and Compliance have noted increased concerns from departments regarding international shipping, such as customs-related delays.

Here are some helpful reminders and considerations for international shipping:

  • Shippers/Shipping Suppliers
    • FedEx/UPS: FedEx/UPS: Accounts Payable manages the billing and payment of shipping providers like UPS and FedEx. You can find instructions to set up an account with FedEx/UPS and manage billing through Accounts Payable here.
    • Nippon Express: Departments can utilize Nippon Express as a customs broker, to handle all necessary documentation and ensure smooth customs clearance for international shipments.  They also provide specialized handling for hazardous and sensitive items in consideration of international regulations.
  • Shipping Considerations
    • Is the item hazardous/dangerous?
    • Does the item require any specific licenses?
    • Have I completed all customs documentation accurately? Missing or incorrect information can lead to significant delays
    • Am I aware of the destination country’s regulations regarding restricted or prohibited items? Shipping restricted goods can result in delays, fines, or the return of the shipment.

Continue reading →

HuskyBuy Support Documentation Moves to UConn Knowledge Base

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We would like to announce that all HuskyBuy job aids have moved to the UConn Knowledge Base, effective immediately. These helpful instructions can now be found here: https://kb.uconn.edu/space/FPB/26666663970/HuskyBuy. If you have previously saved a bookmark/favorite in your internet browser, you will need to update that with this new knowledge base link.

Additionally, we are working to create video walk throughs for several processes, starting with the Supplier registration process.

For further information please contact huskybuysupport@uconn.edu.

Job Opportunity: University Director

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job

Procurement Contracting and Compliance

Reporting to Associate Vice President of Business Services & Chief Procurement Officer (AVP/CPO), the University Director of Procurement Contracting and Compliance is responsible for the oversight of contract preparation and procurement compliance at all UConn campuses, including the main campus in Storrs and all regional campuses. The Director is responsible for supporting the institution’s academic and programmatic needs while guiding contract compliance with federal and state laws and regulations and University policies and procedures.

For full job description click here:  Director of Contracting and Compliance

Hotel & Events Services Form Request

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By Popular Demand, Procurement Services introduces the new Hotel & Event Services request form!

Did you know that you can use your Travel Card for purchases such as hotel room blocks and catering for events?  To provide the University community with guidance and a method of managing requests pertaining to hotel and event services that are being paid via a Travel Card and require a document to be signed, a new form is available in HuskyBuy on the Home Shopping Page under Internal Request Forms. Continue reading →

Bid Threshold Increase Reminder

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As a reminder, our Bid Threshold has increased. With that, a few things to remember. When completing our non-catalog requisition forms, you will notice there are more Sourcing Dollar Threshold selections to choose from. Please pay close attention to the selection that best suits your requirements.

Changes were implemented on October 1, 2023.

For more details read the full announcement.

Announcing Bid Threshold Increases and Prequalification Process Changes

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University Business Services has worked with Government Relations and other state entities including UConn Health, Connecticut State Colleges and Universities system, and the Department of Administrative Services, to propose Bill SB1184 to increase to the State of Connecticut’s public bid thresholds and simplify the prequalification process for construction contractors.

Changes will be implemented on October 1, 2023.

For more details read the full announcement.

Guidelines for Surplus & Equipment Share Opportunities

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The terms and conditions of sponsored awards may have specific requirements for the acquisition of equipment, such as the National Science Foundation, which requires that before equipment is purchased the grantee assures the same or similar equipment is not otherwise reasonably available and accessible. Further, 2 CFR OMB part 200 Uniform Guidance 200.318 lays out the requirements for equipment purchases with federal funds. The rationale for these regulations is that shared use of existing equipment promotes availability of equipment on university campuses, reduces unnecessary duplication of equipment, and frees up federal funds to further the aims and objectives of the award.

For more information download Guidelines for Surplus & Equipment Share Opportunities.

Launch of the Concur New User Interface

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We are excited to announce that Concur Expense will be launching an updated User Interface (UI) soon that will make processing Requests and Expense Reports (including CBS (ProCard), Travel, and Non-travel Expense Reports) quicker and easier.  This new UI will Go Live to the entire UConn community on August 24th.

The new UI will include a cleaner and streamlined change of layout, which will offer a more intuitive and easier to navigate page.  We encourage everyone to visit the user welcome page in Concur for more details about these exciting upcoming improvements.

As well, please visit the “New” Job Aids under Training and Resources (labeled NEW UX) available at travel.uconn.edu.

As always, our Travel and Card Service Center is here to help if you need additional assistance.

Thank you and Safe Travels!

Contract Specialist (Technology)

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Job Opportunity

Contract Specialist 1 (P4)

The University of Connecticut seeks to hire a Contract Specialist 1 to support the Procurement Contracting & Compliance team.
Under the general direction of the University Director of Procurement Contracting & Compliance and/or the Senior Contract Specialist, this role will utilize existing policies, procedures, and statutes, to draft and negotiate terms and conditions for the University’s information technology and telecommunications contracts, including but not limited to contracts for IT hardware, software, maintenance/support and consulting services.

Complete Job Description

New GovConnection Contract

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The University recently issued a bid jointly with Connecticut State Colleges and Universities (CSCU) in order to obtain direct contracts with IT suppliers and resellers.  One of the primary goals of this joint effort was to use combined bargaining power to obtain best-in-class discount rates for commonly purchased IT goods and services across Connecticut’s public universities.  Continue reading →